MindWise Health
Group & Individual

Virtual care that feels native to your practice

Most telehealth platforms are video apps with a billing afterthought. MindWise telehealth was built inside the EHR from day one — so the session, the note, the prescription, and the bill all share one record. No second login for clinicians, no app download for clients, no copy-pasting attendance back to your billing system.

Built into the chart, not bolted on

Most telehealth tools sit alongside your EHR. MindWise telehealth runs inside it, so the session, note, and bill share a single record.

Launch sessions directly from the appointment screen — no app to open
Document during or immediately after the session in the same chart
Client portal access with no separate login or download required
Complete care record regardless of delivery method (in-person, phone, or video)
Works on desktop, tablet, and mobile browsers — no app install for client or clinician
Telehealth modifiers (95, GT, GQ) and place-of-service codes applied automatically

Designed for behavioral health sessions

Behavioral health telehealth is not a 7-minute primary-care visit. Sessions run 45 to 60 minutes, often involve groups or couples, and require quality high enough that subtle clinical cues do not get lost in compression artifacts.

Group therapy support — multiple clients in one secure session with roster control
Couples sessions with both parties on a single appointment and shared note
Screen and document sharing for assessments, worksheets, and visual aids
Session-quality monitoring and graceful reconnection on poor connections
Low-latency video tuned for the long-session dynamics of behavioral health
Recorded sessions optional and disabled by default for clinical privacy

HIPAA-grade security and privacy by default

Every telehealth session in MindWise runs on encrypted infrastructure with audit logging. No third-party data sharing, no recording without explicit consent, no awkward "are you sure this is HIPAA-compliant?" conversations with your clients.

End-to-end encryption for video, audio, and chat
BAA in place — telehealth covered under the same agreement as the rest of the platform
Waiting room with clinician-controlled admission — no uninvited attendees
Session audit logs available for compliance review
No advertising trackers, no analytics scripts in the session window

Pairs with Smart Scheduling

Scheduling, reminders, eligibility, and attendance for virtual visits all live in the Smart Scheduling feature — book in-person and virtual in the same calendar with one workflow.

Book virtual and in-person in the same calendar
Telehealth reminders include a one-click join link via SMS and email
Eligibility verified before the session like any other visit
Attendance flows straight to billing the moment the session ends
Recurring telehealth series for ongoing therapy with bulk rescheduling

Group video without the chaos

Running group therapy over video is a different problem from 1:1 sessions. MindWise gives clinicians the controls they need to run a productive group without spending the first ten minutes herding cats.

Visible roster with attendance state per member (present, late, no-show)
Mute and unmute controls for the facilitator
Spotlight and gallery views switchable mid-session
Per-member chat and check-in tools without breaking the group flow
Group billing with per-attendee charge allocation handled automatically

Documentation and billing without the handoff

In other systems, every video session ends with a context-switch to your EHR to document and your billing tool to charge. In MindWise, the session ends with one click — the note opens, the charge populates, and you are done.

End-session button opens the note pre-populated with session metadata
Time in / time out captured automatically for time-based CPT codes
Telehealth modifier and POS applied without manual selection
Group attendance synced to billing without a separate step
Prescriptions written during the session attached to the visit automatically

0

App downloads required for clients

HIPAA

Encryption end-to-end, BAA included

Group + 1:1

Same video infrastructure

1-click

Session join from SMS or email reminder

We were working out of four systems just to have one functional EMR. MindWise Health lets us work out of one system.

Kyle Short

Ally Psychiatry

Virtual care that feels seamless

See how virtual sessions, scheduling, and documentation work as one in a personalized demo.

See It In Action